4 Ways to Maximize Your Workforce by Motivating Staff to Work More Efficiently


More and more business owners are considering staff efficiency in light of the impending global recession. This procedure is difficult and time-consuming, but when done correctly, it can be able to close the skills gap, get your teams ready for the future, and bring in and keep top talent without letting go of current workers.

Despite this, workforce optimization entails much more than just budget savings and layoffs. You can build close-knit, high-performing teams that are prepared to face and overcome the crisis if you involve the entire team in the process, rely on cutting-edge tools like an employee tracker and workforce management app, and introduce flexible work focused on increased employee productivity and well-being. By implementing new procedures, you’ll motivate staff to work more efficiently, stay highly productive, and stay committed to meeting important company objectives.

Shorten the work week

The four-day workweek has so far proven to be a fruitful experiment. Following the results of the Icelandic experiment with a reduced work week, which revealed that productivity was unaffected by fewer days spent at the workplace. But it raised employee contentment. Participants in this trial who work for the government reported feeling happier and more healthy.

The UK opted to experiment with a shorter work week after Iceland. On a 4-day work week schedule, more than 3.300 employees from 70 different organizations in jobs ranging from financial experts to staff members of fish and chip shops participated. The sole need for them to pass this six-month experiment is to continue producing as much as they would if they were working “normally.”

You might be uncertain if this is possible. By keeping team meetings to 5 minutes, you may encourage your staff to make the most of their four days at work. Additionally, set aside 30 minutes for customer meetings. One business, for instance, implemented a traffic signal system to reduce office distractions. When the light on their desks is green, the employees are available for conversation. The yellow light indicates that they are working yet are occasionally able to converse. Additionally, the red one denotes someone who is devoted to their task and shouldn’t be interrupted.

You may ensure high productivity in shorter work weeks by making simple modifications to the way you do business.

The final line is that cutting the work week in half can increase employee happiness while maintaining high levels of productivity. Additionally, workers that are extremely satisfied produce excellent work, which improves workforce performance.

Allocate Time for Concentrated Work

According to Assana’s research, American employees often spend more than 58% of their working hours in meetings or responding to every email that comes in. This implies that the majority of the time they could otherwise devote to creative, meaningful work is taken up by low-quality, work-for-work chores.

Fortunately, you can readily direct your employees’ attention toward innovative tasks. You can use the example of an English businessman who set aside time for intense work. His staff members neglect their email inboxes and Slack meetings for two hours each morning and afternoon. Additionally prohibited at this particular time are meetings. Employees can concentrate on their important jobs more easily and work uninterrupted as a result.

Your staff will be able to complete difficult and demanding tasks with undivided concentration if you allocate a specific amount of time for concentrated, distraction-free work. This could lead to exceptional results and unforeseen breakthroughs.

Promote lateral thinking at your company

It’s imperative that you establish an honest line of communication with your staff right away. Regarding their responsibilities inside your organization, pay attention to their wishes and expectations. You may take the necessary steps to ensure that this development is attainable if you pay close attention to their intentions for career advancement.

Have a sincere one-on-one conversation with the person if you notice that they are having trouble balancing their workload in their current roles. Try to determine whether a position in a different area would be the ideal fit for them. Then, give all the instruction and direction required to make this maneuver possible.

This approach to workforce optimization may be more cost-efficient and more productive than firing staff members and hiring fresh talent in their place. To determine whether employees who moved laterally are more productive in switching positions and measuring the effectiveness of training, you can always look at the employee tracker data.

The majority of employees nowadays prefer working for organizations that offer ongoing training and learning opportunities across departments, according to statistics, thus taking this action can give you an advantage over the competition.

Reduce the Cost of Outdated Tools

It is now common practice to use a variety of apps and technologies to manage and streamline communication and workflows in remote and hybrid workplaces. However, when you manage several remote teams, it is easy to lose track of all the apps that your team members use on a daily basis. You may also be unaware of their effectiveness.

This is where internet monitoring software for business can come in handy, displaying the apps and websites your employees commonly use to work on their assignments and distinguishing them from the rest. You can use this precise, real-time information to deactivate or unsubscribe from certain tools and apps that your employees use infrequently or never during work hours, saving you money.


The future of work has arrived, bringing with it greater job flexibility and autonomy in the remote and hybrid workplace. It may be difficult to keep your business afloat during times of uncertainty and a global recession, but if you adapt to the changed workplace and employees’ needs, you’ll need to embrace new leadership styles and strategies that can help you optimize the workforce and stay within budget during the crisis.

Consider decreasing your workday and restructuring your tool stack to save money. Additionally, assist your employees in becoming more time efficient by devoting more time to focused work on their responsibilities. This encourages people to work smarter rather than harder, increasing productivity and cutting total expenses.